Aim4price estimates, reports and asset records are decision-support tools. They are not certified valuations, proof of ownership, financial advice, insurance advice or guaranteed outcomes. Each user and professional must verify the information relevant to their decision. Read sections 5 to 9, 13 and 15 carefully for risk and responsibility provisions. Sections 10 and 10.1 explain content use and processing; section 12 covers fees and cancellation. These terms do not waive mandatory consumer or privacy rights.
1. Acceptance, capacity and authority
These terms govern use of Aim4price. Before creating an account or ordering a paid service, read them together with the Privacy Policy and the specific quote or plan terms. Acknowledging the Privacy Policy records that it has been brought to your attention; it is not blanket consent to marketing, publication of private records or unrelated use of personal information.
You must be at least 18 and legally capable of contracting. If acting for a business, owner or client, you must have authority for that action and must not grant access or accept obligations beyond that authority. An invitation or a Dealer paying a fee does not, by itself, establish that the Owner has accepted these terms or authorised access.
1.1. The operator and contracting party
Aim4price is the trading name of Kuyler Chris Geldenhuys, an individual operating in South Africa. It is not currently an incorporated company or a VAT-registered vendor. References to Aim4price, we or us mean this operator, not a separate limited-liability company.
Website: https://www.aim4price.com. Email for support, contractual notices and privacy requests: aim4price@gmail.com. Telephone: +27 62 572 1650. Any future change of operator will be communicated with the relevant legal identity and effective date; it will not retrospectively remove accrued rights or authorise unrelated data use.
2. The Aim4price service
Aim4price provides digital tools for asset estimates, Asset Registers, documents, values, costs, fuel, maintenance, licensing, finance, insurance, accounting-related records, budgets, reports, QR-linked information, Invoice Drop, assisted capture, Document Vault, Ad Studio, showrooms, mobile and offline tools, collaboration, Discovery and Marketplace. Features may differ by account type, role, subscription and stage of development.
Aim4price supports the asset lifecycle. It does not replace the official records, professional systems or regulated responsibilities of accountants, banks, insurers, brokers, dealers, auctioneers, licensing specialists or other professionals.
3. Accounts, organisations and roles
You must provide accurate account information, protect your login credentials and promptly report suspected unauthorised use. Use individual authorised access and do not share an Owner password with a Dealer. You must take reasonable steps to prevent misuse; you are not automatically liable for an incident caused by Aim4price's failure to meet its own obligations.
An organisation or account administrator may invite staff and professionals, assign roles, change permissions and remove access. Each person must use an individual account where required and may access only the information and functions authorised for that role.
4. Owner-controlled Asset Registers
The owner or authorised administrator controls the Asset Register and decides who may view or contribute to it. Granting access does not transfer ownership of the asset or make Aim4price the owner, custodian, agent or manager of the underlying asset.
Owners must review permissions regularly. Removing access restricts future online access, but cannot recall completed reports, authorised snapshots, messages, downloaded files or disconnected offline copies. Recipients remain bound by privacy, confidentiality and purpose limitations.
Dealer funding, referral attribution and permission to manage an account are separate. Paying for an account does not transfer control of the Owner's records. An authorised Dealer must act under their own identity and within the approved scope. If funding ends, continuation, notice and any read-only period follow the agreed plan and applicable law; the Owner may contact Aim4price about independent access and export.
5. Professional contributions and responsibility
Invited professionals may contribute information relevant to their role, such as service records, finance details, accounting values, insurance schedules, estimates or supporting documents. The contributor is responsible for the accuracy, authority, timing and professional standard of that contribution.
Unless Aim4price expressly agrees otherwise in writing, Aim4price is not acting as an accountant, auditor, financial services provider, insurer, broker, bank, credit provider, dealer, auctioneer, property practitioner, licensing authority or legal adviser. A professional relationship is between the owner and the selected provider.
6. Estimates, values and reports
Estimated values, ranges, projections and reports depend on the information supplied, available comparison data, assumptions, asset condition and market conditions at the time. They may be incomplete, delayed or incorrect.
An output is not a guaranteed sale price, replacement value, insured value, finance approval, credit decision, accounting treatment, tax position or certified valuation. Obtain an inspection or appropriately qualified advice when a decision requires it.
7. Asset records, maintenance and reports
An Asset Register organises information supplied by users and connected services. It is not by itself proof of legal ownership, registration, title, security interests, settlement balance, licence validity, insurance cover, compliance or the authenticity of an uploaded document.
Users must keep original source documents where required, confirm important figures with the relevant institution and correct records when circumstances change. Reports should be read with their source information, date, scope and stated limitations.
Maintenance reminders, family checklists, fuel balances, budgets, location readings and projections depend on correct inputs and timely updates. They do not certify mechanical safety, detect every fault, replace a manufacturer's instructions or guarantee a notification will arrive. Arrange required inspections and act on safety issues independently of a reminder.
Asset transfers must be authorised by the relevant parties. Transferring an asset record does not itself transfer legal title, settle finance, assign insurance or permit disclosure of unrelated personal documents. Review the information included before approving a transfer.
8. Marketplace, Discovery and contact opportunities
Owners decide whether an asset or selected details may appear in Discovery or Marketplace. Aim4price may help users discover assets and contact one another, but is not automatically the seller, buyer, auctioneer, broker, agent, financier or party to a transaction.
Users must conduct their own identity, ownership, condition, pricing, finance and compliance checks. Aim4price does not guarantee that a listing is accurate, that a user will respond, or that a transaction, finance application or insurance placement will be completed.
Ad Studio and showrooms use content and branding supplied or authorised by users. You must have rights to the photos, logos and claims you publish. A directory or Google Business entry is not proof of a commercial relationship or endorsement. Do not infer consent to unsolicited marketing from an enquiry or visible contact details. A lead, listing or partner subscription does not guarantee enquiries, sales or income.
9. Invoice Drop, assisted capture and connected services
When you submit an invoice, fuel slip, document or photograph for capture, you authorise Aim4price staff and necessary service providers to handle it for that task. Supply legible, relevant material and accurate allocation instructions. We may request clarification, reject unsafe or unsuitable files and require the Owner's approval before a third-party contribution becomes a final record.
An upload receipt or pending entry is not confirmation that the item has been added to the ledger. Capture verification checks the recording process; it is not an audit, certification of authenticity, confirmation of payment or approval of a tax deduction. Check final entries and report errors. Aim4price remains responsible for the standard of its own paid capture service.
Turnaround and charges are those stated when you request the service or in the accepted quote. If we cannot meet a stated turnaround, we will communicate the delay and available remedy. Nothing here converts a paid service commitment into an unlimited discretion to delay. A software subscription does not include unlimited staff capture or administration unless expressly agreed.
Connected systems, maps, messaging and external sharing services have their own terms. A future integration requires the relevant authorisation before access begins. Review imported or extracted information and check recipients before sharing. We remain responsible for our own integration and provider-selection obligations; an external provider's involvement does not waive your statutory rights.
10. Your content and Aim4price improvements
You retain your rights in uploaded information, photos and documents, subject to the rights of other people. You grant Aim4price a non-exclusive licence to store, copy, organise, extract, format and display that content to provide the requested service and authorised sharing, and to secure and support it. Necessary providers may process it for those purposes under appropriate obligations. This is not a transfer of ownership or an unrestricted licence to sell private records.
We may use relevant information to improve catalogues, estimate methods, replacement-price assumptions, data quality and product performance within the purposes, lawful bases and safeguards explained in the Privacy Policy, especially section 4.1 on data improvement. Reusable research, statistics and benchmarks should use genuinely de-identified or aggregated information. Account IDs and hashes alone do not establish de-identification. Private documents are not licensed for a third party's own general-purpose AI training.
The content licence lasts only while necessary for the agreed service, authorised sharing and lawful retention. Genuinely de-identified statistics and insights may remain useful after account closure. They must not identify a customer or expose confidential records. Aim4price retains rights in its software, branding and original methods and outputs, without taking ownership of your source material or restricting statutory data rights.
10.1. Where Aim4price processes records on your behalf
For customer-controlled personal information that we handle as an operator, your authorised use of the service and written instructions define the processing mandate: hosting, organising, updating, reporting, sharing as instructed and assisting with deletion or return for the service period. Records can concern owners, employees, customers, suppliers and professional contacts. We may question or decline an instruction that appears unlawful.
We must keep that information confidential, limit staff and provider access to the authorised purpose, maintain appropriate security measures, and require appropriate written obligations from operators engaged to assist us. We must notify the relevant responsible party immediately of a suspected unauthorised access or acquisition where POPIA requires it, and reasonably assist with rights requests, incident investigation and lawful return, restriction or deletion.
Our separate responsible-party processing for accounts, security, billing and limited improvement is explained in the Privacy Policy and needs its own lawful basis. A customer mandate does not authorise unrestricted reuse of another person's information. Contact us before uploading information that needs special processing terms or residency arrangements; any agreed written addendum must be consistent with applicable law.
11. Acceptable use
You may not:
- use the platform unlawfully, fraudulently, deceptively or in a way that harms another person;
- access, share or use an Asset Register outside the permissions and purpose given by its owner or administrator;
- upload information, documents, images or listings you do not have authority to use;
- present an Aim4price estimate or report as a certified valuation, guaranteed price, approval or professional opinion;
- probe security, gain unauthorised access, introduce harmful code or interfere with normal operation;
- scrape, copy, reverse engineer or commercially exploit the platform or its data except where law or a written agreement permits it; or
- use Aim4price to send spam, conduct unlawful direct marketing or facilitate an unlawful transaction.
12. Fees, subscriptions, VAT and cancellation
Before you commit to a paid service, the offer or written quote must identify the total price in South African rand, what is included, any active-asset or user limits, the billing period, payment method, activation conditions, renewal arrangements and cancellation terms. Only an accepted offer creates those charges; a planning document, draft price list or possible future feature is not an active subscription agreement.
Aim4price is not currently VAT registered and does not charge VAT on its own service fees. Those charges must not be represented as carrying VAT or as a VAT tax invoice. VAT-inclusive or VAT-exclusive views of asset values, customer invoices or Marketplace prices relate to those underlying figures and do not change Aim4price's own VAT status. Any future VAT-registration change and its effect on fees must be disclosed before applicable charges are agreed or renewed.
Account setup, data capture, managed administration, travel, inspections and professional valuation work may have separate agreed charges. Any prepaid-hour expiry, rollover restriction, additional-work rate or travel basis must be disclosed before purchase and remain subject to applicable law. A referral commission or Dealer-funded discount is governed by the separately accepted partner arrangement; it does not grant access to private records.
You may send cancellation or billing questions to aim4price@gmail.com. We will confirm the effective date and any refund or lawful amount due. Automatic renewal requires disclosure in the accepted offer and compliance with applicable notice rules; changes to these terms do not authorise an undisclosed debit or immediate price increase during a paid period.
Applicable cooling-off, cancellation, refund and service-quality rights under South African consumer and electronic-transactions law are preserved. Where section 14 of the Consumer Protection Act applies, its fixed-term cancellation and expiry rules apply, including cancellation on 20 business days' notice and only a reasonable permitted cancellation charge. We do not impose a blanket "no refunds" rule or treat every annual payment as non-refundable. If a paid service is materially withdrawn and cannot be supplied as agreed, we will offer the remedy required by law.
13. Availability, changes and third-party services
We use reasonable efforts to maintain a reliable and secure service, but cannot promise uninterrupted access, permanent storage or error-free operation. Keep independent copies of records that are legally or operationally critical.
We may add, improve, restrict or retire features for security, legal, technical or commercial reasons. We will give reasonable notice where a change materially affects a paid service and notice is practical.
Offline changes remain on the device until successfully synchronised. Access revocations cannot be applied immediately to a disconnected copy, and clearing storage or losing the device may lose unsynchronised work. Use trusted devices, protect offline PINs and keep necessary originals. Reminders, email, GPS and push delivery depend on network and device availability.
14. Suspension, termination and data export
Aim4price may restrict or suspend access where reasonably necessary to address security risk, unlawful use, material breach, non-payment, harm to another user or a legal requirement. Where appropriate, we will explain the reason and provide a chance to remedy the issue.
You may stop using the service and request account closure. Before closure, export records you are entitled to keep, or contact us for assistance if access is restricted. A payment dispute does not remove statutory privacy or access rights. Some information may be retained as explained in the Privacy Policy, including lawful audit, dispute and backup records.
Cancellation, archiving and deletion are different actions. Private records are not made public when an account is suspended. We will give reasonable notice of a planned service closure or material removal of stored records where lawful and practical, with an opportunity for authorised export. Legal holds, recovery delays, backups and recipients' independent copies are addressed in the Privacy Policy; there is no promise of either immediate universal erasure or permanent free storage.
15. Disclaimers, risk and limitation of liability
To the extent permitted by law, Aim4price is not responsible for indirect or consequential loss, loss of profit or opportunity, or a decision made by a user or third-party professional in reliance on user-supplied information, an estimate, report, listing or external service.
These provisions do not excuse Aim4price from its own data-protection, security, confidentiality or service-quality duties. Nothing in these terms excludes or limits liability for fraud, wilful misconduct, gross negligence, or any liability or consumer right that cannot lawfully be excluded or limited. Any responsibility that remains will be assessed under applicable law and any separate written agreement for the affected service.
16. General terms, governing law and contact
These terms are governed by South African law. Before starting formal proceedings, the parties should try in good faith to resolve a dispute through written discussion, without limiting any right to approach a regulator, tribunal or court.
We may update these terms as the service and its account roles develop. We will post the revised terms and date, and provide reasonable notice of material changes where required. Material changes apply prospectively and require renewed agreement where the law or the affected contract requires it. If you do not accept a material change, contact us about cancellation and any applicable refund before it takes effect. A change cannot retrospectively authorise new data uses or remove accrued rights.
Notices and contractual questions may be sent to Aim4price at aim4price@gmail.com. Electronic notices may also be sent to the email address linked to your account.